By Appointment: Every effort will be made to schedule your evaluation and/or treatment session as soon as appointment times become available. Please plan to arrive 15 minutes prior to your scheduled appointment time in order to prepare for your session and take full advantage of “table time”. You may expect that your session will begin and end on time, inclusive of review of Patient Self-Assessment of Progress form, standing postural scan, assignment/review of home program exercises, addressing your questions/discussion and final postural scan. Every minute of your session time is very important! Any portion of time lost due to late arrival is valuable time forfeited.
Initial Evaluation and Individual Sessions are scheduled on a first come, first served basis. We attempt to schedule your session(s) at a time/day that is consistently good for you, followed by reserving a regular time/day for the duration of your treatment, with exceptions as necessary.
Progressive/Focused Therapy Programs are scheduled 2-4 weeks in advance (see treatments page)
Priority Scheduling is given to clients who drive >2-3 hours, clients who schedule back-to-back sessions, and clients who schedule weekly or per Therapeutic Programs. All others are scheduled first come, first served as session times become available.
Cash, check (VISA, MasterCard coming soon!)
Receipt: end of year receipt provided unless otherwise requested
Returned check fee: per current banking standard.
Payment is due at time of service.
24 hour cancellation required or you will be charged in full for the missed session.
Gift Certificates/Group Self-Treatment Series: Pre-payment due in full prior to scheduling sessions. Non-refundable. Gift certificates may be transferable to another name upon request.
Progressive Therapy Programs:
*Payment in full must be received 2 weeks prior to beginning the program.
*Each Progressive Therapy Program is carefully scheduled and individually designed to address your specific needs, therefore, no refunds are given once the Program has begun.
*In case of true emergency, the remainder of any portion of the program may be re-scheduled as Individual Sessions.
*In order for the Program to be documented as a Progressive Therapy Program, all Sessions must be completed as scheduled.
*End of year receipt provided unless otherwise requested.
Neither The Intuitive Body nor Drucilla J. Likens Pape, OTR/L are a Medicaid/Medicare/Tri-Health/Worker’s Compensation provider. This may adversely impact any potential reimbursement for services.
We do not:
- participate in any insurance program
- bill any third party insurer
- accept any insurance assignment
- make/return telephone calls to/from insurance companies
- complete/return insurance forms/paperwork
Should you choose to submit for reimbursement, documentation will be provided to you, for your submission to your insurance company. The documentation contains all of the information that will be provided. Reimbursement is not guaranteed. Copy fee will apply.
Physician Prescription:
* Physician prescription is required at the time of initial evaluation if you are submitting for insurance reimbursement. Insurance companies may not consider reimbursement without a physician prescription and the accompanying ICD-10 diagnostic codes and corresponding treatment Codes.
The Prescription Should Read:
* Occupational Therapy/Myofascial Release Therapy
* Evaluate and Treat
* Prescription must include each applicable ICD-10 numeric code(s) and corresponding diagnosis(es) Example: 724.5 Back Pain
* You may request a separate prescription for: “Therapeutic Equipment Package” individually selected therapeutic exercise tools and instructional materials necessary for participation in your Home Exercise Program. (See below: Home Exercise Program/Tools)
* Physician prescription is required by most insurance companies, and reimbursement is not guaranteed. Should you choose to submit for reimbursement, documentation will be provided to you upon request Copy fee will apply.
* Physician prescription is required for treatment of complex health issues requiring specialized treatment.
* Physician prescription is not accepted for “Mini Me” and “Mini Me To Go” Programs and the “Focused Group Self-Treatment” Series.
* Physician prescription must be presented at time of pre-payment for all Progressive Therapy Programs, if submitting for insurance reimbursement. Documentation required for submission to insurance is specific, and is based upon physician-ordered diagnostic code(s) therefore post-dated prescriptions are not accepted.
* Please make a copy of your Physician Prescription for your own records. The original prescription must be kept on file at The Intuitive Body.
* Patient is responsible for obtaining a revised Physician Prescription if information is incorrect or incomplete.
* Your MFR treatment sessions will include specific and thorough training in how to use MFR at home for continued success. This Home Treatment Program may require the purchase of a few basic self treatment tools and instructional materials. This cost is minimal, and is usually covered by insurance providing it is included in the Physician Prescription.
* Digital photographs are taken as part of the Initial and Final Evaluation process for pre-post comparison of postural changes. This is an important part of the evaluation process, as it enables your MFR Therapist and you to view postural issues together, from a three-dimensional perspective.
* Your MFR Therapist will mark and review your photographs with you, and answer any questions that you may have.
* Photographs will be released only to you. You may elect to share your photographs with your referring physician or therapist.
* Photographic attire for men will include boxers, briefs or shorts. Attire for women will include bra and underwear or two-piece bathing suit.
* Please give 24 hr. notice of cancellation to avoid being charged. We understand that less than 24 hour notice of cancellation is occasionally necessary due to true emergency, illness and inclement weather.
* Missed appointments without cancellation (no show/no call) cannot be accommodated, and you will be charged for the missed session.
* Repeated cancellations cannot be accommodated, and will result in transfer to scheduling as appointments become available.
* Illness: In order to promote a healthy environment for all, please call to cancel your appointment if you are ill or are symptomatic of becoming ill (sneezing, runny nose, cough, fever) or have anything that is/may be contagious (pink eye, poisonous rash, etc).
HIPAA Policy: (Health Insurance Portability and Accountability Act) Personally identifiable information is released only to you, except as required by Federal and State Law.
Assistance Animal Policy: (Not Permitted)
Environmental Policy: The Intuitive Body maintains an environment that is free of as many allergens as possible. For this reason, we do not permit assistance animals. We do not have indoor plants. We only use unscented “free” laundry products and we do not use dryer sheets or fabric softeners. We do not use essential oils or air fresheners. We use only non-chemical cleaning products.
Wellness Policy: Our office has a 100% wellness policy. Therapists do not treat if they are ill. Patients need to reschedule if they are experiencing symptoms of illness or have an active contagious condition (pink eye, impetigo etc.). This policy is extremely important in view of the recent coronavirus pandemic. At therapist discretion, you may be asked to reschedule.
COVID 19 policy and procedures are in effect, and will be included as part of your initial intake.
